This explains the process for TKS teachers and staff to request the business office to take payments for goods and services offered to students or their parents.
The process must start at least one month before your event. The collection process involves multiple steps, so please plan your activity in advance.
Payments are collected by Payroll Deduction (if the primary parent is a KAUST employee, student, or PostDoc) or by Card if the primary parent is not employed by KAUST. The Ops team will contact the parent to arrange the payment for card payments.
Seek the approval of your Assistant Principal or Principal to move ahead with selling items or offering services to students or parents.
Please inform operations admin about your activity at least one month in advance. 2 weeks is to collect information from parents, and 2 weeks to collect payment.
The Operations Team will make a Collection of Primary Parent's Information form individually for each event. The form includes five standard questions below:
The Primary parent’s name?
The Primary parent’s email address?
The Primary parent’s KAUST ID number?
Is the Primary parent employed by KAUST or another company
What is the child’s name?
You can add more questions to the form if needed.
Important:
1- Each event you hold must have its own personalized Collection of Primary Parent's Information form. Please request a new form for each event.
2- The payment collection must be completed before your activity date. This is important for non-kaust employees; if a parent delays payment, the student can not participate in the activity.
The next step is for you to send an email to the parents explaining:
what items or service you are offering,
the price(s) including 15% VAT and the bus cost,
the date(s) of your event, and
include the link to your personalized Collection of Primary Parent's Information (see step 2) form.
The teacher must review and confirm to the Ops team that all information gathered in the form (step 2) is correct. This step must be completed 2 weeks before the event date.
Please email operations.admin@thekaustschool.org if you have questions or need guidance.